Intelligent Document Processing (IDP)

Extract and structure valuable data from any document automatically, giving you and your team more time for high-impact work.

  • Works in any language
  • Extract text, images and structures (e.g. tiles, tables, charts)
  • Powered by AI. No coding required 
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Trusted by

Migros Bank uses Acodis Intelligent Document Processing
Allianz uses Acodis Intelligent Document Processing
Rhenus Logistics uses Acodis Intelligent Document Processing
Vontobel uses Acodis Intelligent Document Processing
Creditreform Rating uses Acodis Intelligent Document Processing
Wuest Partner uses Acodis Intelligent Document Processing

Benefits

Up to 35% higher efficiency

Business User

  • No code platform
  • Intuitive and easy-to-use UI
  • Click and deploy
  • Process any document up to 35% faster
In 4 weeks up and running

IT Department

  • Seamless API integration with existing applications 
  • Cloud agnostic
  • Limited resources required
  • Up and running in up to 4 weeks
GDPR, ISO and SOC 2 Certified

Compliance

  • GDPR compliant
  • ISO certification
    • 9001 Quality Management
    • 27001 Information Security
  • SOC 2 compliant
Pay-back < 6 months

Management

  • Acceleration of your digital transformation
  • Pay-back in less than 6 months
  • Develop new revenue streams, increase existing revenue, reduce costs and improve the employee experience

Do More With Your Data

Free your data automatically and at scale. Reduce manual data extraction, increase accuracy, and share data across your organisation in 4 simple steps.

1
Categorise Documents

Sort between purchase orders, contracts, spreadsheets, letters and more easily.

2
Extract Data

Addresses, figures, line items, images. Extract exactly what you need automatically.

3
Review Results

Validate and edit extracted data for ultimate control. The more you train our AI, the smarter it gets.

4
Integrate and Export

Export data for use across your business. Choose between standard integrations or use RestAPI.

Award-Winning IDP Platform

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Built by Humans, Powered by AI

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Pre-Trained Models

Acodis works right out of the box, extracting data accurately at speed and at scale. 

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Custom AI Models

Get even more accurate data, or customise extraction to your specific needs easily.

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AI-Driven Accuracy

Get automatic indications of which document categories and labelled data points require review.

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Custom Validation

Set custom parameters for additional assurance that data points are extracted exactly how you want.

Smart Data Field Type Detection

Acodis automatically suggests data field types based on the information in your documents (e.g. dates, numbers, text, etc.) saving you even more time.

Assisted Labeling

Manually labelling hundreds of documents? Acodis reads documents like a human, then suggests label locations. Once approved, the process is automatic.

Built-in Categorisation

Skip the hassle of training an AI. Acodis recognises categories from just a few examples, and trains its own AI, as if by magic.

Unlock Your Data, Free Your Team

Integrate Your Favourite Apps

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Connect Acodis to UiPath

Acodis integrates seamlessly with UiPath, the world leader in Robotic Process Automation, to improve data extraction for large enterprise customers. 

See how simple it is to connect Acodis to UiPath.

  • What Is Intelligent Document Processing (IDP)?

    It's a solution that transforms unstructured information from your documents into usable data. It can extract, classify, and process data from any document in any language - using AI. 

    Since most of your data is locked inside your documents (emails, PDFs, scans, etc.), you only use a tiny percentage of your data.

  • Features of Intelligent Document Processing (IDP)

    • Automated extraction of unstructured/semi-structured data

    • Eliminates manual data entry

    • Fast implementation and easy integrations with other systems

    • Powered by AI and machine learning technology

    • Fastest and most accurate data extraction from any document

    • Available for any language

    • Connects to existing RPA systems

  • IDP Systems vs RPA

    If you’re wondering what RPA software is, it stands for Robotic Process Automation – which supports business process optimisation by automating existing repetitive tasks.

    IDP helps RPA bots by providing data extraction and document classification features. So in real life, you can achieve the best results if you combine RPA with IDP.

  • How Is IDP Different from OCR?

    You have most likely heard of OCR, but what is it in more detail?

    OCR stands for Optical Character Recognition and can scan documents and transforms them into a machine-readable form. But it doesn't "really" understand your data like IDP does. 

    For instance, OCR can tell us that certain pixels are the numbers 1 9 8 0 – but it does not understand that it's a year and part of your Date of Birth.

    💡 IDP does, though. As humans, we quickly understand the meaning behind certain words, and that's what IDP does for you. It understands text and documents.

    Infographic: OCR vs Intelligent Document Processing 

    OCR vs Acodis Checklist | Acodis

  • IDP Checklist: How to Compare Different IDP Providers

    When you’re shopping around for data extraction software, consider the following factors:

    • Document complexity – consider the volume of documents that your business processes and how many of them are complex. 
    • There is no such thing as standard documents; layouts change constantly. Ensure that your system is not based on templates, as templates break whenever your documents change.
    • Can you build your own model with just a few clicks for the highest data extraction accuracy, and does your system also provide pre-trained models for the most common documents for fast results?
    • One last thing: can your system easily combine custom and pre-trained models for fast and accurate results?

What Is Intelligent Document Processing (IDP)?

It's a solution that transforms unstructured information from your documents into usable data. It can extract, classify, and process data from any document in any language - using AI. 

Since most of your data is locked inside your documents (emails, PDFs, scans, etc.), you only use a tiny percentage of your data.

Features of Intelligent Document Processing (IDP)

  • Automated extraction of unstructured/semi-structured data

  • Eliminates manual data entry

  • Fast implementation and easy integrations with other systems

  • Powered by AI and machine learning technology

  • Fastest and most accurate data extraction from any document

  • Available for any language

  • Connects to existing RPA systems

IDP Systems vs RPA

If you’re wondering what RPA software is, it stands for Robotic Process Automation – which supports business process optimisation by automating existing repetitive tasks.

IDP helps RPA bots by providing data extraction and document classification features. So in real life, you can achieve the best results if you combine RPA with IDP.

How Is IDP Different from OCR?

You have most likely heard of OCR, but what is it in more detail?

OCR stands for Optical Character Recognition and can scan documents and transforms them into a machine-readable form. But it doesn't "really" understand your data like IDP does. 

For instance, OCR can tell us that certain pixels are the numbers 1 9 8 0 – but it does not understand that it's a year and part of your Date of Birth.

💡 IDP does, though. As humans, we quickly understand the meaning behind certain words, and that's what IDP does for you. It understands text and documents.

Infographic: OCR vs Intelligent Document Processing 

OCR vs Acodis Checklist | Acodis

IDP Checklist: How to Compare Different IDP Providers

When you’re shopping around for data extraction software, consider the following factors:

  • Document complexity – consider the volume of documents that your business processes and how many of them are complex. 
  • There is no such thing as standard documents; layouts change constantly. Ensure that your system is not based on templates, as templates break whenever your documents change.
  • Can you build your own model with just a few clicks for the highest data extraction accuracy, and does your system also provide pre-trained models for the most common documents for fast results?
  • One last thing: can your system easily combine custom and pre-trained models for fast and accurate results?

Use Cases

Any business faced with document-heavy processes can benefit from Intelligent Document Processing (IDP).

You find a selection of the use cases we have already implemented here.

Video: Intelligent Document Processing Explained in 58 Seconds
HubSpot Video

 

Payslips/Income Verification

When applying for a loan, we would like a fast and timely answer whether the request got accepted or not.

Sounds straightforward, but we couldn't believe it when we learned that most institutions still review payslips manually.

Intelligent document processing supports financial institutions in extracting relevant data from payslips and other financial documents. 

Contracts

Contracts hold valuable information but are typically hard to access. IDP classifies, extracts and validates contracts. 

Typically IDP solves the following three issues:

  1. Search for specific issues or provisions within documents and get the relevant clauses and even sub-clauses that you're looking for.

  2. Detect the similarities and differences between documents such as employment contracts for comparisons.

  3. Search for specific values relating to particular issues within the document (property lease search, extract & normalise termination dates and insurance requirements).

Read more about IDP and Intelligent Contract Management.

Invoices
Processing large numbers of invoices manually is time-consuming and slows down the whole payment process. The implementation of Intelligent Document Processing for payment processes opens up new resources and allows your employees, to use their focus for more important tasks.
 
Mailroom Automation

Mailroom Automation captures incoming mails and their documents attached, classifies and processes them, and sends the extracted data to the responsible person or the appointed system.

The automation of incoming mail not only enables you to shorten your processing and response times - but also helps to lower the costs of sorting, organising, and manually tagging documents.

Also, make information faster available to enterprise business systems faster to initiate, support, and complete transactions. 

Four advantages of IDP for mailroom automation:

  1. Make information faster available to initiate, support, and complete transactions

  2. Gain a real-time understanding of the information entering your enterprise

  3. Lower the costs of sorting, organising, and manually tagging documents

  4. Shorten your processing and response time to customer inquiries

Discover more about mailroom automation

See Acodis in Action

Different industries handle different documents and data. Acodis works for all of them. Choose an industry to see how.

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Logistics & Supply Chain

Free your staff from the repetitive and manual processing of your purchase orders and requests of quotation documents and digitise your document management with easy-to-use machine learning.

READ CASE STUDY

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Real Estate

Turn documents like purchase agreements and closing disclosures into structured data within seconds or digitise and analyse your properties' energy bills to reduce your carbon footprint and operating costs.

READ CASE STUDY

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Archive Digitisation

Thousands of documents are created and filed - often physically. Acodis offers seamless digitisation and data extraction services to digitise complete archives and transform them into machine-readable forms. 

READ CASE STUDY

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Pharma & Healthcare

Automating document processing in the health sector gives medical professionals quick access to crucial patient data. It enables scientists to quickly build upon past research to gain new insights and help patients. 

READ CASE STUDY

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Financial Industry

Automating document processing of financial documents like bank statements, loan agreements, and credit reports is helping the financial sector serve their clients more efficiently and with a low error rate.

READ CASE STUDY

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Legal & Taxes

Digitising legal documentation gives the public sector easy access to specific legal data, preserving historical publications for future generations, and reducing time, effort, and cost.

READ CASE STUDY

What Our Clients Are Saying

"When it comes to data extraction, Acodis is doubtlessly the right place to go"

Source: Reviews on G2.com

Max Keller
Lead Funk RiskLab

"OCR, Data-Extraction & AI - perfectly done on business documents like contracts"

Source: Reviews on G2.com

Johannes W
Pharmaceutical Enterprise

Frequently Asked Questions

Below are some of the frequently asked questions. 
If you want to know more about intelligent document processing and see examples from different use cases, watch the Webinar: Introduce Machine Learning to Your Documents!

Couldn't find the answer you were looking for? Take a look at the Knowledge Center!

When does it make sense to use Acodis?
  • If you process different document layouts. An example could include: if the product number is not always in the same location, the use of machine learning is necessary.
  • When it comes to differentiating one six-digit number from another six-digit number. Thanks to Acodis, content can be read and classified in seconds. 
  • You want your own machine learning model. Acodis also offers you the opportunity to optimise a pre-trained ML model yourself and tailor it to your needs.
  • In document processing, it's best to receive the highest quality results with reliable precision. Acodis always offers you the option of a manual quality check for peace of mind.
What document formats can you handle with IDP?

We can work with anything that can be transformed into a PDF. Therefore, we can handle paper, Scans, PDFs and any other electronic format.

What languages do you support?

Anything that is read from top left to bottom right. If you would like to process any other language, please contact us.

What should you look out for when evaluating the right tool?
  • Can all present and future layouts be edited automatically?
  • Is it a machine learning system or a simple rule-based system?
  • Data protection: who has access to your machine learning model?
  • How easy is the software for your future users to operate?
  • Demo: were you able to test all of the required features, or are they merely promises?
How is my sensitive data stored?

We do not store any customer data for longer than it takes to process the document.

Can the extracted data be validated automatically?

Yes, the extracted data points can be validated automatically against customer-specific reference data or business rules.

Your Data Is Safe With Us

Your data's security is our #1 priority.
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