Intelligent Document Processing (IDP)

Extract and structure valuable data from any document automatically, giving you and your team more time for high-impact work.

  • Works in any language
  • Powered by AI. No coding required 
  • Extract text, images and structures (e.g. tiles, tables, charts)
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Award-Winning IDP Platform

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Benefits

Business User

Up to 50% higher efficiency

  • No code platform
  • Intuitive and easy-to-use UI
  • Click and deploy
  • Process any document up to 50% faster
Compliance

GDPR, ISO and SOC 2

  • GDPR compliant
  • ISO certifications
    • 9001 Quality Management
    • 27001 Information Security
  • SOC 2 compliant
Management

Pay-back < 6 months

  • Acceleration of your digital transformation
  • Pay-back in less than 6 months
  • Develop new revenue streams, increase existing revenue
  • Reduce costs and improve the employee experience
IT Departement

In 3 days up and running

  • Seamless API integration
  • Cloud agnostic
  • Limited resources required
  • Up and running in 3 days

Smart Data Field Type Detection

Acodis automatically suggests data field types based on the information in your documents (e.g. dates, numbers, text, etc.) saving you even more time.

Assisted Labeling

Manually labelling hundreds of documents? Acodis reads documents like a human, then suggests label locations. Once approved, the process is automatic.

Built-in Categorisation

Skip the hassle of training an AI. Acodis recognises categories from just a few examples, and trains its own AI, as if by magic.

Table Detection and Recognition

Save hours on reconstructing table data. Acodis automatically detects and extracts table content for you while preserving the original data’s hierarchal structure.

Human in the Loop Design

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Custom User Roles

Assign custom user roles and give your staff different access and operational permissions to your document processing workflows.

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Progress Audit Trails

View a detailed record of the users involved and actions taken in every stage of your document processing workflow.

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Custom Validation

Set custom parameters for additional assurance that data points are extracted exactly how you want.

Integrate Your Favourite Apps

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Built by Humans, Powered by AI

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Pre-Trained Models

Acodis works right out of the box, extracting data accurately at speed and at scale. 

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Custom AI Models

Get even more accurate data, or customise extraction to your specific needs easily.

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AI-Driven Accuracy

Get automatic indications of which document categories and labelled data points require review.

OCR vs IDP

2022-07-Features OCR vs IDP No Logo

  • What Is Intelligent Document Processing (IDP)?

    It's a solution that transforms unstructured information from your documents into usable data. It can extract, classify, and process data from any document in any language - using AI. 

    Since most of your data is locked inside your documents (emails, PDFs, scans, etc.), you only use a tiny percentage of your data.

  • Features of Intelligent Document Processing (IDP)

    • Automated extraction of unstructured/semi-structured data

    • Eliminates manual data entry

    • Fast implementation and easy integrations with other systems

    • Powered by AI and machine learning technology

    • Fastest and most accurate data extraction from any document

    • Available for any language

    • Connects to existing RPA systems

  • IDP Systems vs RPA

    If you’re wondering what RPA software is, it stands for Robotic Process Automation – which supports business process optimisation by automating existing repetitive tasks.

    IDP helps RPA bots by providing data extraction and document classification features. So in real life, you can achieve the best results if you combine RPA with IDP.

  • How Is IDP Different from OCR?

    You have most likely heard of OCR, but what is it in more detail?

    OCR stands for Optical Character Recognition and can scan documents and transforms them into a machine-readable form. But it doesn't "really" understand your data like IDP does. 

    For instance, OCR can tell us that certain pixels are the numbers 1 9 8 0 – but it does not understand that it's a year and part of your Date of Birth.

    💡 IDP does, though. As humans, we quickly understand the meaning behind certain words, and that's what IDP does for you. It understands text and documents.

    Infographic: OCR vs Intelligent Document Processing 

    MicrosoftTeams-image (17)-min

     

  • IDP Checklist: How to Compare Different IDP Providers

    When you’re shopping around for data extraction software, consider the following factors:

    • Document complexity – consider the volume of documents that your business processes and how many of them are complex. 
    • There is no such thing as standard documents; layouts change constantly. Ensure that your system is not based on templates, as templates break whenever your documents change.
    • Can you build your own model with just a few clicks for the highest data extraction accuracy, and does your system also provide pre-trained models for the most common documents for fast results?
    • One last thing: can your system easily combine custom and pre-trained models for fast and accurate results?

What Is Intelligent Document Processing (IDP)?

It's a solution that transforms unstructured information from your documents into usable data. It can extract, classify, and process data from any document in any language - using AI. 

Since most of your data is locked inside your documents (emails, PDFs, scans, etc.), you only use a tiny percentage of your data.

Features of Intelligent Document Processing (IDP)

  • Automated extraction of unstructured/semi-structured data

  • Eliminates manual data entry

  • Fast implementation and easy integrations with other systems

  • Powered by AI and machine learning technology

  • Fastest and most accurate data extraction from any document

  • Available for any language

  • Connects to existing RPA systems

IDP Systems vs RPA

If you’re wondering what RPA software is, it stands for Robotic Process Automation – which supports business process optimisation by automating existing repetitive tasks.

IDP helps RPA bots by providing data extraction and document classification features. So in real life, you can achieve the best results if you combine RPA with IDP.

How Is IDP Different from OCR?

You have most likely heard of OCR, but what is it in more detail?

OCR stands for Optical Character Recognition and can scan documents and transforms them into a machine-readable form. But it doesn't "really" understand your data like IDP does. 

For instance, OCR can tell us that certain pixels are the numbers 1 9 8 0 – but it does not understand that it's a year and part of your Date of Birth.

💡 IDP does, though. As humans, we quickly understand the meaning behind certain words, and that's what IDP does for you. It understands text and documents.

Infographic: OCR vs Intelligent Document Processing 

MicrosoftTeams-image (17)-min

 

IDP Checklist: How to Compare Different IDP Providers

When you’re shopping around for data extraction software, consider the following factors:

  • Document complexity – consider the volume of documents that your business processes and how many of them are complex. 
  • There is no such thing as standard documents; layouts change constantly. Ensure that your system is not based on templates, as templates break whenever your documents change.
  • Can you build your own model with just a few clicks for the highest data extraction accuracy, and does your system also provide pre-trained models for the most common documents for fast results?
  • One last thing: can your system easily combine custom and pre-trained models for fast and accurate results?

What Our Clients Are Saying

"When it comes to data extraction, Acodis is doubtlessly the right place to go"

Source: Reviews on G2.com

Max Keller
Lead Funk RiskLab

"OCR, Data-Extraction & AI - perfectly done on business documents like contracts"

Source: Reviews on G2.com

Johannes W
Pharmaceutical Enterprise

Frequently Asked Questions

Below are some of the frequently asked questions. 
If you want to know more about intelligent document processing and see examples from different use cases, watch the Webinar: Introduce Machine Learning to Your Documents!

Couldn't find the answer you were looking for? Take a look at the Knowledge Center!

When does it make sense to use Acodis?
  • If you process different document layouts. An example could include: if the product number is not always in the same location, the use of machine learning is necessary.
  • When it comes to differentiating one six-digit number from another six-digit number. Thanks to Acodis, content can be read and classified in seconds. 
  • You want your own machine learning model. Acodis also offers you the opportunity to optimise a pre-trained ML model yourself and tailor it to your needs.
  • In document processing, it's best to receive the highest quality results with reliable precision. Acodis always offers you the option of a manual quality check for peace of mind.
What languages do you support?

Anything that is read from top left to bottom right. If you would like to process any other language, please contact us.

Which file formats does Acodis support?
1. The following file formats are supported “out of the box”:

  • .pdf
Office:
  • .doc
  • .docx
  • .xls
  • .xlsx
  • .ppt
  • .pptx
  • .rtf
Images:
  • .jpeg
  • .jpg
  • .png
  • .tiff
  • .gif
Web:
  • .htm
  • .html
Email:
  • .msg

2. Below are formats which can be enabled on request:

.Words:
  • Microsoft Word: DOT, DOTX, DOTM, DOCM FlatOPC, FlatOpcMacroEnabled, FlatOpcTemplate, FlatOpcTemplateMacroEnabled

  • OpenOffice: ODT, OTT

  • WordprocessingML: WordML

  • MOBI, TXT, DjVu

.Cells:
  • Microsoft Excel: XLSB, XLT, XLTX, XLTM, XLSM, XML
  • OpenOffice: ODS

  • Text: CSV, TSV

  • Numbers: Apple’s iWork office suite Numbers app documents

.NET:
  • Microsoft PowerPoint: PPS, POT, PPSX, PPTM, PPSM, POTX, POTM
  • OpenOffice: ODP

.BarCode:
  • BMP

  • EXIF

.Tasks:
  • Microsoft Project: MPP, MPT, MPX, XML
  • Oracle Primavera: XER, P6 XML, P6 database

.Note:
  • Microsoft OneNote: ONE
.3D:
  • Autodesk: FBX 7.2 to 7.5 (ASCII/Binary)

  • 3D Systems CAD: STL (ASCII/Binary)

  • Wavefront: OBJ

  • Discreet 3D Studio: 3DS

  • Universal3D: U3D

  • Collada: DAE

  • GL Transmission: glTF (ASCII/Binary)

  • Google Draco: DRC

  • RVM (Text/Binary)

  • Portable Document Format: PDF

  • Others: AMF, PLY (ASCII/Binary), A3DW

.Gis:
  • ESRI Shapefile & GeoJSON.
.Page:
  • Fixed Layout: XPS
.Email:
  • PST, OST, OFT

  • EML, EMLX, MBOX

  • Others: ICS, VCF

.Imaging:
  • Raster Formats: JPEG2000, DICOM, TGA

  • Metafiles: EMF, WMF

  • Compressed metafiles : EMZ, WMZ

  • Other: WebP, Svg, Svgz (compressed SVG)

  • Animation: Apng

.Diagram:
  • Microsoft Visio: VSDX, VSX, VTX, VDX, VSSX, VSTX, VSDM, VSSM, VSTM
.CAD:
  • DWG Release 11, 12, 13, 14

  • DWG 2000/2000i/2002

  • DWG 2004/2005/2006

  • DWG 2010/2011/2012

  • DWG 2013/2014/2015/2016

  • Bentley Systems MicroStation DesiGN File (DGN)

  • Industry Foundation Classes (IFC)

  • STereoLithography (STL)

  • AutoCAD Drawing Template (DWT)

  • Initial Graphics Exchange Specification (IGES)

  • Plotter file (PLT)

  • Common File Format 2 (CF2)

  • Hewlett-Packard Graphics Language (HPGL)

  • Printer Command Language (PCL)

.HTML:
  • (X)HTML

  • MHTML

  • Markdown

  • HTML Template

.ZIP:
  • ZIP, 7Zip, RAR, TAR, GZIP, BZ2, GZIP, LZ, CPIO, XZ, Z, CAB
.PSD:
  • Photoshop: PSD, PSB
.Finance:
  • XBRL

  • iXBRL

  • OFX

  • OFX Version 1

What should you look out for when evaluating the right tool?
  • Can all present and future layouts be edited automatically?
  • Is it a machine learning system or a simple rule-based system?
  • Data protection: who has access to your machine learning model?
  • How easy is the software for your future users to operate?
  • Demo: were you able to test all of the required features, or are they merely promises?
How is my sensitive data stored?

We do not store any customer data for longer than it takes to process the document.

Can the extracted data be validated automatically?

Yes, the extracted data points can be validated automatically against customer-specific reference data or business rules.

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