Automate the review and processing of batch record documents

From Certificates of Analysis PDFs to Standardised GxP Quality Data

Smart automation transforms Certificates of Analysis into validated, traceable GxP data -reducing manual effort and accelerating processing from days to hours

Automatically extract key information with full traceability
Set up alerts based on your own rules
Validate extracted data and approve next steps through controlled QA workflows
Seamlessly feed validated data into LIMS, QMS, ERP, and DMS systems

TALK TO OUR EXPERTS

Why do Quality teams automate Certificate of Analysis processing?

Save at least 60% on
review time

Eliminate manual data entry and cross-checking across thousands of CoAs. Our intelligent automation extracts, validates, and consolidates critical test results instantly. What once took hours of tedious review now happens in minutes, freeing your quality team to focus on critical decision-making.

Validate content and next steps in 3 clicks

Validation flows ensures data accuracy and consistency. Review extracted specifications, test results, and compliance status in one unified interface. Flag unexpected values or add notes for your colleagues. Our review by exception flow replaces endless scrolling through PDFs and spreadsheets.

Instantly search and retrieve past information

Value increments over time: find prior CoAs in seconds using batch numbers, materials, suppliers, or test parameters. Our intelligent search instantly retrieves historical results. No more digging through folders or convoluted filing systems. Build time series of data across all documents for deeper analyses.

How to automate CoA handling without compromising Quality standards?

Effective automation for CoAs needs to fit in your processes, aggregating the input sources into one unified flow, enabling you to get the information you need instantly and handle exceptions efficiently:

No need to overhaul existing workflows, automate current steps of your process

Feed certificates of analysis from emails or folders into a unified workflow

ML-powered models extract and classify information and attach context (metadata)

Configurable human-in-the-loop validation ensures quality and enables further actions

Use simple chat interface to search, compare and analyze the CoAs

Feed the structured data from the CoAs into downstream systems automatically

How does smart automation on Certificates of Analysis work?

Intelligent models extract data from the CoAs and attach context

Dedicated Machine Learning models identify and extract key data points, batch details, and test results in every Certificate of Analysis regardless of the document format or layout.

The models also attach relevant context from metadata for traceability and reliability in further processing steps (such as search and analysis).

Quality experts validate the content and trigger next steps

Configurable business rules can transform the data and adapt it to your specific needs and systems.

Review-by-exception workflows let experts quickly validate results, tag colleagues and approve the documents.

This ensures that only validated CoAs move forward, with action logs for GxP compliance and streamlined audits.

Automatically send the strucuted data into your tracking systems

Once the CoA data is validated , it is automatically pushed into your existing tracking systems - ERP, DMS, QMS - via secure integrations, keeping all records up to date and enhancing traceability, compliance, and reporting in real time.

Based on machine learning models tailored to Quality & Regulatory needs

Highest accuracy for complex documents, through document- & table-specific models

Models are fine-tuned on your data for precision and privacy. Your models - your data.

Human-in-the-loop interfaces to ensure validity and compliance of data and models

Traceability back to the source, for auditing and versioning, and avoiding the risk of hallucination

Breaking down complexity in steps:

1/ Initial feasibility and scoping: 3 weeks

Running test documents
Aligning on objectives and implementation

2/ Implement the first solution: 1 month

Implement solution on first 100 CoAs
Configurate rules and actions

3/ Improve the solution: 2 months

User feedback to improve the configuration
Define path and integration for scaling-up

4/ Roll out across products: 6 months

Build integrations and train users
Roll-out across sources and teams

Typical industry challenges

Manual document extraction & review takes hours and is error-prone.

Searching the history is tedious and provides document, not analysis

LLM based solutions do not provide the reliability required in GxP environment

Our data is too sensitive to be shared to external systems

How we solve it

Automated extraction provides instant and reliable data on 1000s of docs

Easily search and analyse the data thanks to prior structuring steps

Sector specific machine learning models provide accuracy & traceability

Dedicated models run on a dedicated instance. Nothing is shared.

What Do our Customers Say about Acodis?

Really a great product, very versatile and easy to use. But above all thanks to the technical assistance that responded quickly and competently to all our questions. Absolutely recommended.

Dean Wheeler

Co-Founder & CEO, AcclaimWorks

Great framework. It helped us automate our website creation & maintenance, and made it faster and easy. Highly recommend.

Brad Kirkland

Chief Executive, YetiTech

Great theme, awesome design and very easy to use. Lots of great modules that can be edited and styled to fit your brand. Just as impressive is the support that comes with it.

Andrea Ricci

Business Development, Weerg

Great framework. It helped us automate our website creation & maintenance, and made it faster and easy. Highly recommend.

Joe Peter

Co-Founder, VP of Product & Design, Engageli

Great theme, awesome design and very easy to use. Lots of great modules that can be edited and styled to fit your brand. Just as impressive is the support that comes with it.

Olivia Miller

Marketing Manager, House of Revenue

Really a great product, very versatile and easy to use. But above all thanks to the technical assistance that responded quickly and competently to all our questions. Absolutely recommended.

Olivia Hu

Media Specialist, Markezing

Frequently asked questions

Why would your models understand our Certificate of Analysis better than state-of-the art Copilot or OpenAI LLMs?

Whilst LLMs are trained on the global web content, our models are trained specifically on quality and regulatory documents. When our system ingests a certificate of analysis, it will run 15 separate models, each trained to understand specific components with accuracy (titles, tables, footnotes, etc.).

As these models are proprietary to Acodis, it is much more cost effective and traceable than systems relying purely on external LLMs.

Finally, our system can also integrates LLM post-processing, so clients actually get the best of both worlds !

Concretely, what do I get out of the system in a few weeks?

In a couple of hours we can setup a dedicated instance and run our standard models on your certificates of analysis. With 20 to 30 processed documents, you have a first version of a model adapted to your needs.
You get the ability to extract information and query the CoAs through an interface similar to Chatgpt, enabling you to answer any questions, get summaries and draft pieces of content. Always with the access on-screen to the source document. So you can make sure that the output is conform to the actual content.

Within a few weeks, we can work further on the patterns of your documents, further train models with 100 CoAs and create outputs that address your business needs in a more automated fashion.

Does Acodis support GxP compliance and validation requirements?

Yes. Acodis is built to support GxP-regulated environments and aligns with GMP-compliant documentation requirements. The platform ensures traceability, complete audit trails, version control, and robust data integrity — all critical for regulated processes.

What types of documents and formats can Acodis handle, including handwritten or scanned files?

Acodis can handle a broad range of document types, including PDFs, Word files, Excel sheets, PowerPoint decks, scanned documents, images, & even handwritten text. Whether your documents are structured, semi-structured, or entirely unstructured, Acodis extracts the relevant data accurately. Even from complex formats like tables, multi-page reports, or low-quality scans.

Can Acodis integrate with our current systems (like LIMS, QMS, ERP)?

Yes. Acodis integrates seamlessly with existing enterprise systems such as LIMS, QMS, ERP, and other document or data platforms. As a SaaS solution, it supports flexible integration options including REST APIs, FTP, and other standard protocols, whether you're working in a cloud, hybrid, or on-premise environment.