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Document and Process Digitisation for Public Health & Authorities

Make your documents searchable and reusable. From 120,000 pages of official gazettes to 33,000 handwritten index cards, Acodis turns paper records into structured content. Document research that used to mean a trip to the archive now takes seconds.

Stay 100% in control of your data

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Trusted by Industry Leaders

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Novartis intelligent document processing
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Kanton St. Gallen

 

 

Common Challenges Across Public Sector Teams

Content That Cannot Be Searched

Records exist only on paper or as flat scans, so nothing inside them can be found without knowing exactly where to look

Knowledge That Cannot Be Reused

Extracted data ends up in formats that cannot feed a database, a web platform or an AI system, so the same work gets done again and again

Paper and Handwriting Mean Manual Work

Paper records have to be handled by hand, and handwritten forms and index cards defeat standard OCR entirely, so transcription takes years

Data Security &
 Compliance

Records hold personal data that must stay protected, while access obligations still require the information to be made available

Save Years of Digitisation Work: From Historical Records to Searchable Content

Acodis automates data extraction and document digitisation for the public sector: not just a PDF of the original, but structured content your teams can search, reuse and connect to other systems.

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Historical Records

Decades of records become searchable in seconds, so your teams and the public can find what they need without a trip to the archive.

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Legal Documents

Extract the key information from decrees, contracts and official gazettes, structured so it can be searched and cited.

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Public Reports

Turn statistics and reports into structured data that can feed databases, web platforms and future research.

Archive Digitisation in Practice: Results from Public Sector Clients

Archive digitisation is where most of these projects start. Five public institutions and research bodies in Switzerland have opened up their holdings with Acodis:
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For my work as a lawyer, it is particularly useful that I can now access the referendum drafts published in the Official Gazette, as well as messages and drafts of decrees, from anywhere and at any time, back to 1970, and drafts of enactments published in the Official Journal. With the efficient search function, everything can be found quickly, which usually saves the time-consuming trip to the archives.

Marlène Schürch
Lawyer with the State Chancellery of the Canton of St.Gallen
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Acodis is specific to our needs and allows for easy and efficient review and, if necessary, correction of the extracted data and metadata.

Stefan Kessler
Operational Project Management "Education in Numbers"
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It would have cost us much time to digitize the index cards by ourselves. With the automated solution by Acodis, the manual work was reduced significantly, and we could invest in a promising technology for the future.

Anja Huber
Project Manager at the Zurich City Archive
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KiSpi

By working with Acodis, extraordinarily valuable insights can be processed and made available for future research. A manual analysis would take years.

Prof. Oskar Jenni
Head of Zurich Longitudinal Studies
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With this project, the Society of Art History launches the largest digital project in the science of arts, which will connect historical monuments across their cover boards and expand them in an innovative way.

Nicole Bauermeister
Head of GSK
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See our Content and Document Digitisation Software for the Public Sector

See it live on your own documents.

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Data Structured for Public Sector

Automated Data Extraction

Find and extract the data you need from complex documents spanning hundreds of pages in a few clicks.

AI & Human-Driven Data Validation

The platform validates every piece of extracted data and cross-references it with the parameters you define. If the data doesn’t meet your validation parameters, the human-in-the-loop functions support you to review the data.

Data Structured for Regulatory Submissions

Get a stream of data from your documents in a structure, hierarchy and schema that matches your specifications.

Talk to our experts about content digitisation and data extraction

  • See Acodis run on your own documents
  • Get an honest fit assessment for your archive
  • Leave with clear next steps and timelines

Tell us about your use case and we will get back to you.

Contact Us

Meet Erik, your Automation and AI consultant!

 

Book a call with us to assess your data’s AI-readiness! Discover how we can help transform your unstructured documents into AI-ready data, enhancing your business insights and operational efficiency. A solution for your specific needs.

What Do our Customers Say about Acodis?

Excellent customer support from Acodis team ensured we achieved our goal in a timely manner

 

 

Shannon Montgomery
Senior Consultant, Capgemini Engineering

" Acodis platform is intuitive and easy to use by business users "

 

Thomas Horn
Business Architect at Syngenta Crop Protection

" By working with Acodis, extraordinarily valuable insights can be processed and made available for future research "

 

Oskar Jenni
Head of Zurich Longitudinal Studies
" Very easy and fast implementation with different connection possibilities.

Excellent Customer Service, and solution "

Vinyo D.
Project Manager IT Developement

" Acodis offers a no-code platform for fast, structured data extraction, praised for its ease of use, integrations, and responsive support "

Harald Z.
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Frequently Asked Questions

How do public sector organizations extract data from forms and legacy documents at scale?

With a combination of OCR for printed text, handwriting recognition (ICR) and trained extraction models that understand the document structure. Acodis processed 120,000 pages of official publications for the Canton of St. Gallen and 33,000 index cards for the Zurich City Archive this way, with human validation built into the workflow.

Can Acodis read handwritten documents?

Yes. Using handwriting recognition (ICR, Intelligent Character Recognition), Acodis extracted data from 12,200 handwritten survey forms from 1935-1969 for the University of Zurich and 5,000 handwritten questionnaires for the University Children's Hospital Zurich.

What are the benefits of digitising records?

The content becomes searchable from anywhere instead of requiring a trip to the archive, the originals are preserved, and the extracted data can feed databases, web platforms and future research. The Zurich City Archive now locates case files within a few seconds, and the State Chancellery of St. Gallen makes publications back to 1941 accessible from anywhere, at any time.

What does a content digitisation project with Acodis look like?

OCR and handwriting recognition, data extraction, validation by your team in a review editor, then delivery into your database or a dedicated web platform. Acodis works from your digital files; the physical scanning is not part of the service. In public administration, projects range from a 5,000-document pilot to 137 book volumes with 65,000 pages.

What can we do with the content once it is digitised?

The output is structured and chunked, not a flat PDF. That makes it searchable, reusable across systems and ready to feed a web platform, a research database or an AI application. The Society for Swiss Art History used it to publish 92 years of research as an online knowledge base.