Administrative tasks make up a large part of the public sector. Every day, thousands of documents are created and filed - often physically. Due to the increasing time pressure and workload of employees, it is becoming more and more important that the information in the archives is quickly available. Acodis offers you simple and customisable digitisation and data extraction services to digitise complete archives and transform them into machine-readable formats. All of which is thanks to our intelligent document processing tool.
Benjamin von Deschwanden, COO Acodis
Digitisation and extraction of metadata from 33'000 archived index cards
Digital preparation of the book series "Die Kunstdenkmäler der Schweiz" and creation of the search engine KdS-online for the Society for Swiss Art History (GSK)
Information extraction from 12'200 handwritten survey forms
The manual processing of the tabs would have cost us a lot of time. With the automated solution from Acodis, we were able to reduce the manual effort considerably, while at the same time investing in a future-oriented technology.
German with English subtitles
There are many valuable collections of information that are not yet available digitally, and we are proud every time we can help make these treasures of knowledge available. For example, there are index cards from city archives that were previously only available in analog form, where a search for this data set meant a trip to the archives. Through digitisation, which we were allowed to work on, it is now possible to carry out this research on the computer. Or also worth mentioning is the platform Retrodigital of the Canton of St. Gallen, where official documents of the canton are made available to the public digitally, with a similar degree of indexing as we have seen with the KdS-online platform.
As a rule, the documents we process are relatively short and numerous. You can think of delivery notes, invoices, and other business documents that come in daily.
But in the end, the type and presentations of the documents that we process vary a lot. It goes from a book to standardized one-page documents, which contain semi-structured information.
When we process data, it depends on how much it is worth protecting. We have customers who say they can't leave our premises. Then there are on-premise solutions. Others say they can't leave Switzerland. Then, of course, we can have it processed on a Swiss server. If it is entirely harmless data, then it can also happen somewhere in Germany or even America. Where the data is finally processed is less central for us, we are very flexible.